Trust and security
How school documents are handled.
InspectReady checks uploaded documents before making their content available for AI use. Some documents pass automatically; others need a review by someone at your school.
Use aggregate information and non-identifiable summaries. Remove personal pupil and staff information before uploading. Do not upload individual safeguarding case files, named pupil plans or medical records.
Automated checks can miss information. Your school should check what it provides and review any documents held for approval.
Upload checks
Files are uploaded to InspectReady for text extraction and automated checks. If those checks flag personal identifiers, the stored file and extracted text are removed from the evidence available to the service. A blocked-upload record remains, and that document is not available for AI use.
Review when required
Documents flagged for review are kept out of AI use until an authorised person at your school approves eligible evidence. A document that passes the checks, such as an IDSR or a summary in an allowed evidence category, can be cleared automatically. Approval cannot restore an upload removed because identifiers were detected.
Evidence used by AI
The school evidence supplied for report generation includes safety-cleared IDSR content and approved summaries of supporting documents. Detected email addresses and phone numbers are replaced with placeholders in the prepared summaries.
School access
Access to school evidence is restricted through user permissions and database controls that separate school records. These controls work alongside the upload checks and document review process.